FAFSA Verification

What is Verification?

FAFSA Verification is a process in which the college and Department of Education audit income and household information provided by the student and parents against actual tax documents.  Being selected for verification does not mean that you completed the application incorrectly or did something wrong.   Most selectees are chosen at random, though reporting zero income will normally require verification.

How do I know if I was selected?

You are emailed and advised that additional actions are required once your FAFSA has been received and reviewed by the college.

How do I complete the verification process?

You will see a "FINANCIAL AID ISSUE" message in your "To Do" list on the right hand side of the screen.  The link will take you to a message and a link to your "portal".  The portal will list all of the required actions needed. Verification requires completion of an online verification worksheet, and you may be required to submit your tax paperwork, a tax transcript, W2, or other required documents.    Each item required in the portal will have specific directions on how to obtain the needed documents.  Once items are uploaded or completed they will show a status of received, satisfied, or declined status in your portal.  

The completion of the verification process is not optional and must be completed before any financial aid awards will be offered. The failure to submit verification in a timely manner may delay disbursements and could exempt a student from utilizing bookstore charge dates. 

How do I order a Tax Return Transcript?

NOTE:  For the 2016-17 and 2017-18 aid years, you may submit your signed 2015 tax form 1040 in leiu of the Tax Return Transcript. 

You can request a Federal Tax Transcript online at www.irs.gov or by calling 1-800-908-9946. You will need your social security number, date of birth, EXACT Street Address as used on the tax return and your Postal Zip Code. Please note that depending on the time of year, tax transcripts can take up to two weeks to process.

How do I submit my verification documents?

The preferred submission method is uploading directly into the portal.  However, you can also bring documents to the HCC FInancial Aid Office, located in the Start Center, 2nd floor of the Sullivan Technology Center.  You can also fax to 270-831-9612, email to henderson-financialaid@kctcs.edu, or submit via mail to:

HCC Financial Aid Office
Sullivan Technology Center
2660 South Green Street
Henderson, KY 42420

How long does the verification process take?

Verification processing time is unique with each student. During peak times the process may take several weeks. To expedite the process, you should read and complete your forms carefully and submit all requested documents in a timely manner.

I completed Verification at another KCTCS school, do I still need to complete at HCC?

Yes. If your FAFSA was selected for Verification, you must complete the process with each institution you attend. Verification does not transfer with you. Also, you must ensure that HCC's school code (001993) is on your FAFSA if you are changing schools mid-year..

What is the IRS Data Retrieval Tool?

NOTE: The IRS DATA Retrieval Tool is unavailable at this time.  You will submit tax documents as outlined above in the interim.

The IRS Data Retrieval Tool imports your tax information into your FAFSA. This is the fastest way to complete your Verification of tax information. If you are not eligible to use the IRS Data Retrieval Tool, you must submit a copy of your Tax Return Transcript.